While large corporations already have an AI adoption rate of around 40%, this figure is significantly lower in European SMEs: only 10 to 20% of companies have achieved relevant implementations and progress in the field of artificial intelligence to date.

In this article you will learn:

• How SMEs are keeping pace with technological progress
• How a CompanyGPT enables a quick start to productivity increases.

• Which expansion stages a CompanyGPT should offer for AI automation.
• What you should look out for when choosing a CompanyGPT.

A CompanyGPT is part of the new working standard

With the breakthrough of ChatGPT, Perplexity & Co. as a new generation of productivity tools, one conclusion was obvious for all companies: an internal CompanyGPT, applied to business documents, will fundamentally change work processes and the development of products and services.

The first solutions quickly came onto the market – but with them came new challenges. The multitude of AI tools and consulting services is increasingly leading to excessive demands and a fear of making the wrong decisions under market pressure. After all, a CompanyGPT is a key productivity tool, but only one of many in the future. Only in combination with well thought-out AI workflows will it make a truly transformative contribution to modern working world.

aiWorkplace: The AI hub for employees

That is why we have developed our aiSuitewhich is focused on the development and management of AI chatbots and AI agents, around the aiWorkplace extended. This is a CompanyGPT application that can be used to combine individual work with company information and AI workflows.

This is what sets the aiWorkplace apart:

• Safe AI

Data protection is no longer a burdensome regulation, but a major concern for all companies. The topic ranges from hosting options, i.e. keeping company information confidential, to ways of recognizing and preventing AI hallucinations. Kauz.ai offers three options here: from the EU cloud, private cloud to on-premise installation. With the aiWorkplace, companies give their employees access to selected and ideally curated parts of their company data, as well as centrally managed but individually activated AI agents.

• Cross-system working

Employees can create company-specific content on a familiar, user-friendly AI interface and use AI agents for further process automation for efficient document management across all systems.

• AI cost control

The use of CompanyGPT and advanced AI workflows has been proven to increase productivity and should be made available to all knowledge workers. However, this also entails costs that need to be actively managed – this applies to licenses and the targeted use of large language models. In aiWorkplace, employees have access to various AI models, including open source versions for on-premise installations. The integrated cost console allows companies to transparently track and control the use and intensity of AI applications.

• AI scalability

The aiWorkplace can be licensed both as a standalone module and as part of the aiSuite. Depending on the company’s AI maturity level, additional functionalities can be gradually activated without overburdening employees with a large number of different tools. AI scalability is also evident at cost level: purchasing additional licenses via a central platform is more cost-efficient than purchasing them via multiple platforms.

• Regulation

With the introduction of the aiWorkplace, compliance with all necessary regulations, such as those defined in the EU AI Act, is guaranteed. These are also updated on an ongoing basis. Please note that with many other platforms, regulatory processes often have to be repeated when changes occur.

• Outlook: Collaboration features

The functional scope of the aiWorkplace is growing continuously. We are aware that successful AI adoption relies heavily on the exchange of experiences between colleagues. That is why we will be strengthening and expanding interpersonal collaboration in the aiWorkplace in the coming months through innovative collaboration features.

6 Selection criteria for a CompanyGPT

Organizational transformation through a CompanyGPT

The introduction of a scalable CompanyGPT marks a decisive step towards an AI-supported organization. Simply providing an internal GPT that accesses company data and supports individual work areas can result in a noticeable boost in productivity. If specialized AI assistants are then added, artificial intelligence becomes an active part of the corporate culture.